Availability calendar per space
Each space — main hall, terrace, garden, lounge — has its own calendar with temporary holds, maintenance blocks and setup days that occupy the day before. Sales sees real availability before promising a date.
Venues & banquet halls
A full venue and a calendar you can trust
miEventto is the venue management software for banquet halls, event gardens, haciendas and rooftops that need one dashboard showing which dates are free, which deposits are still uncollected and which contract is still unsigned. Every space keeps its own availability calendar, its own per-person packages and its own timing rules, so your sales team can hold a date over the phone without ever double-booking two weddings in the same room. From the first venue tour to the final invoice, everything is recorded: the quote sent, the deposit received, the extras added, the approved floor plan and the stamped tax invoice.
How miEventto transforms venue operations
The features banquet halls, gardens and haciendas use most to keep their calendar full with our platform.
Banquet packages priced per guest
Build closed packages (furniture, menu, waitstaff, DJ, ice, corkage) priced per guest with a guaranteed minimum. Change the headcount and the quote recalculates itself, with extras billed separately.
Contracts and deposit tracking
Generate the venue rental contract as a branded PDF, record it signed and set the payment plan: holding deposit, second installment and final balance before the event. The platform flags every due date.
CFDI 4.0 invoicing from the event file
Stamp the deposit and the final balance with the client's tax ID, CFDI usage code and tax regime without leaving the event record, keeping every receipt tied to the same space and date.
All included
One platform to manage venues & banquet halls without hiring 10 different tools.
- Holds that expire automatically
- Floor plans and guest seating per room
- Guest list with RSVP and QR check-in at the door
- In-house inventory of furniture, linens and china
- Purchase orders to external suppliers
- Sales commissions and monthly occupancy reports
- Automatic payment reminders by email and WhatsApp
A held date is a venue's most fragile asset
In a banquet hall the costliest mistake is not a mispriced menu: it is selling the same date twice, or letting a hold expire with nobody following up. When availability lives in a notebook, a WhatsApp group or a shared sheet three people edit at once, a double booking eventually happens. miEventto turns availability into a single calendar per space, where every hold is created with an expiry date and an assigned owner. If the client does not pay the deposit in time, the system releases the date and notifies the salesperson, who can go back to the prospects that asked for that same day.
Clear packages, extras actually billed, visible margins
A venue's profitability is decided in the extras: the extra hour, corkage, the dessert table, additional furniture, the power generator. miEventto separates the base package — with its per-guest price and guaranteed minimum — from add-on services, so none of them gets given away by accident. Every quote line carries its internal cost, so event profit recalculates as headcount and extras change. At month end you can see which package produces the best margin, which salesperson sells it most and which extras are being systematically left off the bill.
Deposits and balances without chasing anyone
A venue runs on money paid in advance, and the hard part is not the deposit but the balance. In miEventto every event carries a payment plan with committed dates, and the platform sends automatic reminders to the client and the salesperson before each one. The collections dashboard shows in a single view how much is held, how much has been collected and how much lands this month, broken down by space and date. When a payment arrives it is recorded against the event and is ready to invoice, with no need to retype the client's tax details.
Contracts, floor plans and event day
The rental contract is generated from the approved quote, already branded with the venue logo and carrying the timing, penalty and security-deposit clauses you define. The seating layout is drawn over the room's floor plan and shared with the client for sign-off, so setup day does not depend on anyone's memory. On the day itself the team checks guests in with QR codes from a phone at the door, while the coordinator follows the hour-by-hour timeline: setup, reception, dinner, first dance, close and teardown.
Several venues, one management dashboard
If you run more than one space, or several branches of the same group, miEventto gives you both the consolidated and the individual view. You can compare occupancy, average ticket, quote-to-contract conversion and profit per site, without one manager seeing another branch's data when they should not. Admin, manager, team and auditor roles define who quotes, who approves discounts, who sees costs and who can only read. The Business plan includes unlimited users, so adding receptionists, coordinators and captains does not raise the bill.
Frequently asked questions
Can miEventto manage the calendar of several venues in one account?
Yes, miEventto keeps an independent availability calendar for every space inside the same account. You can register the main hall, the terrace, the garden and any branches you operate, each with its own holds, maintenance blocks and setup times. A consolidated view lets management compare occupancy across sites while each manager only sees their own space.
How does miEventto track deposits and outstanding balances per event?
miEventto records a payment plan for each event, starting with the deposit that holds the date and continuing through the final balance. The platform sends automatic reminders to the client and the salesperson before each due date and shows the outstanding balance on the collections dashboard. Every payment received is linked to its event and venue, ready to be invoiced.
How much does miEventto cost for a banquet hall?
miEventto costs from 29 USD per month on Starter, 79 USD on Pro and 199 USD on Business, and a venue with a sales team usually runs on Pro or Business. Every paid plan includes all twelve modules, calendar, contracts, collections and invoicing included; what changes is the number of users and the monthly volume of events, quotes and invoices. Annual billing is charged as ten monthly payments, so two months are free.
How long does miEventto take to implement, and can I migrate my booking sheet from Excel?
miEventto is implemented the same day with no setup fee: create the account, register your spaces and load your packages. You can import clients, furniture inventory, suppliers and quotes from Excel or CSV files with a wizard that maps each column before confirming. Dates already committed are entered as events so the calendar is current from day one.
How many users does miEventto include, and does it issue CFDI 4.0 for venue deposits?
miEventto includes 1 user on Starter, 5 users with roles on Pro and unlimited users on Business, and issues Mexican CFDI 4.0 invoices on every paid plan. You can stamp both the deposit that holds the date and the final balance, using the tax ID, CFDI usage code and tax regime stored in the client record. Receipts stay attached to the event, so month-end reconciliation is done by venue and by date.
Does miEventto work without internet on event day at the venue?
miEventto is a cloud platform and needs an internet connection to sync event data in real time. At gardens or haciendas with weak signal a mobile hotspot is enough, because QR check-in and lookups use very little bandwidth. As a backup you can print the guest list, the seating layout and the setup order as PDFs before the event starts.
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